5S is the five steps program for housekeeping and workplace organization. Standard work, waste elimination, and 5S are the foundation of the common-sense improvements approach. 5S stands for five words that together make this cleaning and organization methodology. The steps are Sort, Set in Order, Shine, Standardize, and Sustain. Together, they promote stability and improvements in the business processes.
In the first step, Sort you go through all the materials, tools, and equipment on the area sorting between necessary and unnecessary items. You will keep only those items that you need to do your job. Also, you keep only the amount you need. During this step, red tags are used to unneeded items to identify them. This is part of the Red Tag Campaign. The rule of thumb is When in doubt, move it out.
During the Set in Order step, you will assign a location for the needed items. Have closer to you those things that you use very often. Think about what I need? Where I need it? How many? Consider to create a central location for shareable items, this will reduce excess inventory. The motto for this step is A place for everything and everything in its place!
Shine is to clean everything inside and out. Inspect for broken pieces, wear and tear, and leaks while cleaning. Make sure that your findings are corrected as soon as possible. Think about ways to minimize reoccurrence. Ask yourself: What to clean? How to clean it? Who is responsible? Set the cleaning standard, how clean is clean. Develop temporary checklists, cleaning responsibilities, and schedules. 5S is not spring cleaning, Make inspect and clean part of your daily routine.
Standardize the preceding three steps. Set clear expectations to make 5S the everyday standard for your workplace. This is the time to revise the temporary signs, maximum number, checklists, schedules, and others. Do you need to change anything? Make sure that the standard is correct before making it official. To avoid falling back to the initial state, Follow the standards daily, success is a habit, not an act.
Sustain is a never-ending step. You want to make sure that all four previous steps are followed every day. Develop a 5S mentality by promoting 5S daily, recognizing success, and correcting out of the standard situations. Create and enforce a 5S training for new team members. The motto for 5S is Cleaning and organizing is a practice, not a project. Make 5S part of your daily routine.
Some of the benefits of 5S are obtaining a clean, sanitary, and pleasant work environment, remove safety hazards and improving employee morale and motivation. 5S also creates a great first impression for customers and visitors. Start using 5S as part of your improvement program today!