Home

How can I keep my pets stuff organized?

If you love your pets as I do with mine, then your house is full of their stuff. We have toys, different kinds of treats, health supplements, and flea and tick care. Also, we have grooming supplies, cleaning supplies, travel gear, and many others. How do you keep all that organized?

The best way to organize and keep it that way is by using 5S. 5S stands for the first letter of the methodology steps. The steps are Sort, Set in Order, Shine, Standardize, and Sustain. It is a method used in all types of industries to build a nice work environment. Like many other continuous improvement tools, it is useful at home as well. The result is a clean, uncluttered, safe, and well-organized space.

The first step is Sort, which means that you need to sort all the items between what you need and what you don’t need. Start by taking out all the pets stuff you have around the house. By looking at everything in one place, you will be more effective in your sorting exercise. Check for things like:

  • expired items – medicines, health supplements
  • broken things – brushes, feeders, or scratchers beyond their useful life
  • duplicates – four carriers for one cat is too much, maybe you need only one nail clipper
  • stuff that you don’t use – like a cat carrier where your cat doesn’t fit anymore, or toys that your pet never uses

While sorting things follow this rule when in doubt, take it out. Do not store back anything you haven’t use in one year or more. There are a couple of options for those things, recycling, a donation to a local shelter or a friend, yard sale, or the trash bin.

The second step is Set in order, everything in a place and a place for everything. Find a house for every kind of item. Have toys, medicines, grooming supplies, travel items, and others with the like. Have the items close to where you use them. Check these ideas:

  • You can have by the door the items needed for a walk like a leash, poop bags and a collapsible water bowl.
  • Place a basket with bath supplies on the area where your pets get bathed. Shampoo, conditioner, brush, and towels go there.
  • Have a small cabinet in the same area the litter box is with litter bags and cleaning supplies. It can have a hook on one side to hang the scoop.
  • Keep a basket with toys in the area where they play the most.
  • Depending on how much you have, dedicate one cabinet or closet for the pets stuff.
  • Use bins or baskets to keep items like medicines, treats, health supplements, and grooming supplies separated.
  • Use clear bins so you can see through, no need to open to check what is inside.
  • Separate the items for pet type also. Color-coded lids are the best, let’s say, blue for dogs and red for cats.
  • Use a hanging wall organizer to keep the pet records in one place. 

The next step is shine or clean. Get those carriers, pet towels, and other items clean before storing them again.

In the fourth step Standardization, is about creating procedures and visuals. This step is absolutely necessary for the office or business. It is about creating written procedures that define who is responsible for what, when, and how. If you decided to use labels or color-coded bins, this is when you create your system. If you want to make sure everybody cleans the litter box the same way, this is the time to decide who, when, how and what cleaning supplies.

The last step is to Sustain, find ways to keep things cleaned and organized. You need to make a routine to keep everything in its place. Until you and your family have the habit of keeping stuff on their homes you can hang some signs to remember the procedure. Once a week, while sweeping the house check for compliance. Communicate with the family if something was out of place, keep working on creating the routine.

Your life will be easier following these steps, no more wasted time looking for items. Of course, you can do this exercise with toys, sports items, books, office or school supplies and many others. 5S is an excellent way to keep everything organized.

CI Tools

What is 5S?

5S is the five steps program for housekeeping and workplace organization. Standard work, waste elimination, and 5S are the foundation of the common-sense improvements approach. 5S stands for five words that together make this cleaning and organization methodology. The steps are Sort, Set in Order, Shine, Standardize, and Sustain. Together, they promote stability and improvements in the business processes.

In the first step, Sort you go through all the materials, tools, and equipment on the area sorting between necessary and unnecessary items. You will keep only those items that you need to do your job. Also, you keep only the amount you need. During this step, red tags are used to unneeded items to identify them. This is part of the Red Tag Campaign. The rule of thumb is When in doubt, move it out.

During the Set in Order step, you will assign a location for the needed items. Have closer to you those things that you use very often. Think about what I need? Where I need it? How many? Consider to create a central location for shareable items, this will reduce excess inventory. The motto for this step is A place for everything and everything in its place!

Shine is to clean everything inside and out. Inspect for broken pieces, wear and tear, and leaks while cleaning. Make sure that your findings are corrected as soon as possible. Think about ways to minimize reoccurrence. Ask yourself: What to clean? How to clean it? Who is responsible? Set the cleaning standard, how clean is clean. Develop temporary checklists, cleaning responsibilities, and schedules. 5S is not spring cleaning, Make inspect and clean part of your daily routine.

Standardize the preceding three steps. Set clear expectations to make 5S the everyday standard for your workplace. This is the time to revise the temporary signs, maximum number, checklists, schedules, and others. Do you need to change anything? Make sure that the standard is correct before making it official. To avoid falling back to the initial state, Follow the standards daily, success is a habit, not an act.

Sustain is a never-ending step. You want to make sure that all four previous steps are followed every day. Develop a 5S mentality by promoting 5S daily, recognizing success, and correcting out of the standard situations. Create and enforce a 5S training for new team members. The motto for 5S is Cleaning and organizing is a practice, not a project. Make 5S part of your daily routine.

Some of the benefits of 5S are obtaining a clean, sanitary, and pleasant work environment, remove safety hazards and improving employee morale and motivation. 5S also creates a great first impression for customers and visitors. Start using 5S as part of your improvement program today!

CI Tools

Are your processes consistent?

Do you get the same results out of a process always? If you do, then the process is stable, but if you don’t, then you need to stabilize it. How do you do that? 5S and visual management are the foundation for processes consistency.

5S stands for five words that together make this cleaning and organization methodology. The steps are Sort, Set in Order, Shine, Standardize, and Sustain. By making 5S part of the daily routine, the workplace is clean and organized all the time. If somebody is not following the standard, and causing inconsistencies in the results, it is easier to see and correct.

A standard is what is supposed to happen. If your process does not have a standard, you need to create one. There are no improvements without standards, they are the baseline for comparison. In a visual workplace, the out-of-standard situation is easy to recognize, and employees can easily correct it.

When we fail to achieve the expected results, it is because the process fails. To have consistent results, we need to follow the standard. To improve the results, we have to improve the process. In my next post, I will discuss 5S in detail.

CI 101

How can you create changes in your business?

Often business owners see something that tells them that something different needs to be done. Perhaps it is a recurring problem or realizes that the business is not reaching financial goals. What is the solution? You need to identify what areas need change and prioritize. How can you create changes? There are two major ways to create change: innovation and continuous improvement.

More often than not, innovation is a high-cost solution. While it is necessary to keep yourself ahead of the game, I like to start somewhere else. My first stop in creating improvements is to use common sense, low-cost solutions.

What are common-sense solutions? It is to approach a problem using good judgment. For example, let’s use one of my favorite low-cost tools: housekeeping and organization. Will you agree that keeping a clean and organized workplace is common-sense? Why do you think it is? Perhaps because you know some of the following facts:

  • Clutter and disorganization are against productivity, reduces the ability to concentrate.
  • A messy workplace causes anxiety, stress, and has the potential to foster a negative state of mind, like feeling overwhelmed.

Your good judgment tells you that an efficient workplace is cleaned and organized. A lack of cleaning and organization is a visual indicator of inefficiency. You know that this condition has to change.

To improve housekeeping, you can buy a fancy computerized program or use a simple low-cost solution. Your new high-cost application will help you to create checklists, assign responsibilities and follow up on the cleaning activities. But it will not help you to ensure the workplace is clean and organized.

An alternative is to use 5S, a housekeeping and organization program. This program along with waste elimination and standardization are the basics of practicing continuous improvement. CI is about creating small changes using common-sense solutions that are easy to implement and follow. When you add up all those changes you will see a huge improvement in the overall performance of your business.