What are the benefits of getting organized?

What are the benefits of getting organized at work
Get organized at work, and relax!

The ultimate goal of every professional is to achieve a work-life balance. I am not an exception. When my career started to grow, I found myself with not enough time to do the things I like. After a while, I realized that organizing myself and my daily work was the only solution. But getting organized have more benefits.

Top 5 benefits of getting organized at work

The top five reasons to get organized are the following.

Improved productivity

Being organized will help you to focus on the important, not the clutter. Therefore it will be easier to focus on what you have ahead of you. As a result, you have more chances to achieve your daily goals. Organizing will also save you the time of looking for things. Also, you will cut distractions because you will not have to ask around where the report is.

Better time management

It is necessary to organize your tasks also. Two familiar tools are calendars and task lists. The efficient use of them will enable you to prioritize those tasks. Besides, set daily and weekly objectives based on the year goals, you want to accomplish. Prioritizing will make you more flexible because you will react better to any changes or unexpected situations.

Reduced stress

No clutter equals less stress. Consequently, your work environment will be pleasant. This type of environment improves morale and motivation. Achieving your goals give you a great sense of accomplishment.

Promotes improvements

A clean and organized work area pinpoints trouble areas, making it easier to identify future improvements.

Better work-life balance

If you do more in less time, you can use the extra time to create balance in your life. Less stress and a reduced sense of being overwhelmed will leave you with more energy at the end of the day. Now you can go to the gym, or take a walk!

Tools for getting organized

Besides calendars and agendas, in continuous improvement, we use the following tools. Use the links to learn about each.

  • 5S – 5S is the five steps program for housekeeping and workplace organization.
  • Visual management – Color coding, signage, and others are simple organizing solutions.
  • Kanban – Although it is known as a material inventory control tool, it can be used for information or document control. This post shows you some kanban examples.

Are you ready to getting organized?

Being organized have a lot of advantages. I listed a few reasons, but there are a lot more. Find your reason, and get organized today!

Are your processes consistent?

Do you get the same results out of a process always? If you do, then the process is stable, but if you don’t, then you need to stabilize it. How do you do that? 5S and visual management are the foundation for processes consistency.

5S stands for five words that together make this cleaning and organization methodology. The steps are Sort, Set in Order, Shine, Standardize, and Sustain. By making 5S part of the daily routine, the workplace is clean and organized all the time. If somebody is not following the standard, and causing inconsistencies in the results, it is easier to see and correct.

A standard is what is supposed to happen. If your process does not have a standard, you need to create one. There are no improvements without standards, they are the baseline for comparison. In a visual workplace, the out-of-standard situation is easy to recognize, and employees can easily correct it.

When we fail to achieve the expected results, it is because the process fails. To have consistent results, we need to follow the standard. To improve the results, we have to improve the process. In my next post, I will discuss 5S in detail.