Productivity, Time Management

What are the benefits of getting organized?

Get organized at work, and relax!

The ultimate goal of every professional is to achieve a work-life balance. I am not an exception. When my career started to grow, I found myself with not enough time to do the things I like. I realized that organizing myself and my daily work was the only solution.

The average person wastes 4.3 hours per week, searching for information. The Wall Street Journal reported that the average executive spends six weeks per year searching for misplaced information. Six weeks is a whole lot of hours!

To answer what are the benefits of being organized here is my top five reasons:

  • Improved productivity – Being organized will help you to focus on what is important, not the clutter. Focusing on your work will make it easier to identify what you want to achieve. Organizing will also save you the time of looking for things. Knowing the place for everything, it is easier to get the information you need faster. If you don’t have to ask around where is that report, you will cut distractions.
  • Better time management – The efficient use of a calendar, along with a list of your tasks will enable you to prioritize those tasks. Set daily and weekly goals based on the tasks you want to accomplish. Prioritizing will make you more flexible because you will react better to any changes or unexpected situations.
  • Reduced stress – No clutter equals less stress. A pleasant work environment improves morale and motivation. Achieving your goals give you a great sense of accomplishment.
  • Promotes improvements – A clean and organized work area pinpoints trouble areas, making easier to identify future improvements.
  • Better work-life balance – If you do more in less time, you can use the extra time to create balance in your life. Less stress and a reduced sense of being overwhelmed will leave you with more energy at the end of the day. Now you can go to the gym, or take a walk!

Being organized have a lot of advantages. I listed a few reasons, but there are a lot more. Find your reason, and get organized today!

CI Tools

Are your processes consistent?

Do you get the same results out of a process always? If you do, then the process is stable, but if you don’t, then you need to stabilize it. How do you do that? 5S and visual management are the foundation for processes consistency.

5S stands for five words that together make this cleaning and organization methodology. The steps are Sort, Set in Order, Shine, Standardize, and Sustain. By making 5S part of the daily routine, the workplace is clean and organized all the time. If somebody is not following the standard, and causing inconsistencies in the results, it is easier to see and correct.

A standard is what is supposed to happen. If your process does not have a standard, you need to create one. There are no improvements without standards, they are the baseline for comparison. In a visual workplace, the out-of-standard situation is easy to recognize, and employees can easily correct it.

When we fail to achieve the expected results, it is because the process fails. To have consistent results, we need to follow the standard. To improve the results, we have to improve the process. In my next post, I will discuss 5S in detail.